Office Assistant

About the role

We are looking for a motivated Office Assistant to join our Houston team. You will provide accurate, organized, and efficient administrative support while delivering high‑quality customer service. The role contributes to the smooth operation of the office through strong planning, attention to detail, and a customer‑focused approach.

Key responsibilities

• Maintain executive calendars, schedule meetings, conferences, teleconferences and travel arrangements.
• Prepare business travel itineraries, advise on airline, hotel and car policies.
• Develop and manage filing and retrieval systems, record meeting discussions and back up databases.
• Draft letters, route correspondence, collect and analyze information, and handle telecommunications.
• Prepare reports by gathering and analyzing data.
• Receive, control and distribute invoices for the department.
• Greet guests and customers, answer phone calls, and direct inquiries.
• Stock reception areas, conference rooms, kitchens and copy rooms as needed.
• Assist HR with timesheets and month‑end processes.
• Maintain confidentiality of sensitive information.

Required profile

• College or university degree preferred.
• At least 2 years of experience in an administrative role.
• Experience in HR functions is a plus.
• Strong organizational, communication and multitasking abilities.

Required skills

• Experience with SAP software (preferred).