Office Assistant – Administrative Support (12‑month contract)

About the role

The Office Assistant provides high‑level administrative support to ensure smooth daily operations in a Lexington‑based office. Working closely with the Office Manager, leadership, and project teams, the role balances front‑desk duties, meeting coordination, and project‑related administrative tasks.

Key responsibilities

• Manage the Office Manager’s calendar, schedule appointments, and coordinate a high volume of meetings and events.
• Support Global Practice and business line leaders with proposal development, purchase orders, project schedules, and budget tracking.
• Maintain the reception area, greet visitors, and direct callers to appropriate contacts.
• Plan, set up, and facilitate on‑site and off‑site meetings, including client meetings, trainings, and stakeholder sessions.
• Oversee catering, conference‑room logistics, and event set‑up/tear‑down.
• Prepare travel itineraries, expense reports, meeting agendas, minutes, and various correspondence.
• Compile and proofread documents such as memos, reports, and PowerPoint presentations.
• Maintain seating charts and organizational diagrams in Visio, and analyze business plans and financial reports using PowerBI and Excel.
• Process accounts‑payable invoices, monitor office expenditures, and ensure compliance with budget limits.
• Coordinate office appearance, supply inventory, security access, and liaise with building management for maintenance.

Required profile

• High School Diploma or GED.
• At least 1 year of relevant office or clerical experience.
• Ability to work independently with strong accuracy, reliability, and problem‑solving skills.
• Excellent organizational abilities and attention to detail.

Required skills

• Advanced knowledge of Microsoft Word.
• Advanced knowledge of Microsoft Excel.
• Advanced knowledge of Microsoft PowerPoint.
• Experience with PowerBI.
• Proficiency in Microsoft Visio.