Office Administrator & Executive Assistant

About the role

Fareportal is looking for a highly organized Office Administrator & Executive Assistant to support its Miami office and senior leadership team. The role combines executive support for the Founder, CEO and Board with day‑to‑day office management, ensuring a professional and welcoming environment.

Key responsibilities

• Coordinate executive calendars, meetings, travel arrangements and events for senior leaders and the Board.
• Prepare presentations, manage expense reports and handle confidential correspondence.
• Oversee daily office operations, including facilities, vendors, supplies, workspace planning and visitor management.
• Support employee onboarding, executive visits and company‑wide events.
• Maintain confidential records, streamline administrative processes and identify efficiency improvements.

Required profile

• 5+ years of experience in office management or executive administrative support.
• Bachelor’s degree required.
• Excellent organizational, communication and interpersonal abilities.
• Professionalism, discretion and strong attention to detail.
• Experience in technology, e‑commerce, travel or Fortune 500 environments is a plus.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams

What we offer

• Medical, dental and vision insurance.
• Competitive paid time off.
• Employee technology training and wellness programs.