Legal Secretary – Law Firm

About the role

We are looking for a polished, detail‑oriented Legal Secretary to provide high‑level administrative support to senior attorneys in a fast‑paced, nationally recognized law firm. The role involves handling confidential information, managing complex schedules, and ensuring flawless document preparation.

Key responsibilities

• Provide executive‑level administrative support to attorneys and senior leadership.
• Draft, format, and proofread legal documents, correspondence, presentations, and reports.
• Manage complex calendars, schedule multi‑office meetings, conference calls, and special events.
• Coordinate domestic and international travel and process expense reports.
• Prepare and edit client billing, including time entry and invoice revisions.
• Maintain electronic and physical filing systems in compliance with firm policies.
• Handle sensitive and confidential information with discretion.
• Assist with binders, document scanning, transcription, and meeting materials.
• Screen and manage incoming communications according to attorney preferences.

Required profile

• Experience supporting senior partners or firm leadership is strongly preferred.
• Exceptional written and verbal communication skills.
• Strong organizational abilities and the capacity to manage multiple priorities under tight deadlines.
• Professionalism, discretion, and a client‑service mindset.

Required skills

• Microsoft Office 365 – advanced Word formatting (TOC, TOA, track changes, cross‑referencing, styles, tables).
• Familiarity with legal billing platforms such as 3E, InTapp, or similar.
• Proficiency in Adobe Acrobat, document comparison tools, and legal transcription software.