Legal Executive Assistant & Operations Manager

About the role

We are a mission‑driven company in Santa Monica focused on publishing, online education, mindfulness, and professional development for mental health professionals and educators. We seek a highly organized Legal Executive Assistant and Operations Manager to support our growing team and ensure smooth daily operations.

Key responsibilities

• Manage complex scheduling, calendars, travel arrangements, speaking engagements, and contract negotiations.
• Oversee email communications, digital filing systems, and overall office organization.
• Update website content, manage media files, and draft monthly email newsletters.
• Coordinate accounts payable/receivable and act as liaison with the bookkeeper, accountant, publishers, and other vendors.

Required profile

• Bachelor's degree required.
• 5+ years of professional experience in administrative or operations roles.
• Self‑starter, resourceful, detail‑oriented, and passionate about supporting meaningful work.
• Comfortable using Mac computers and quick to learn new software platforms.

Required skills

• Microsoft Office
• QuickBooks
• Dropbox
• Mailchimp
• WordPress
• Social media platforms
• AI tools
• Mac computers