Legal Executive Assistant (Litigation Support)

About the role

The growing Washington, DC office of a global law firm is looking for a Legal Executive Assistant to support two Litigation Partners. The role serves as the primary point of contact for internal and external clients and acts as a liaison between attorneys and clients, requiring high confidentiality and independent handling of multiple assignments.

Key responsibilities

• Manage and maintain busy calendars, emails, and schedule meetings.
• Prepare and organize complex domestic and international travel arrangements.
• Maintain client files and update contact lists.
• Draft letters and correspondence.
• Read, research, and route correspondence to conserve attorneys’ time.
• Monitor, screen, respond to, and distribute incoming communications.
• Process reimbursement expenses, heavy expenditure reporting, and credit‑card reconciliation.
• Manage client billing, expenses, and time entry.
• Provide marketing and business‑development support.
• Coordinate client engagement, conflict checks, and opening of matters.
• Assist with business‑development initiatives and special projects as needed.

Required profile

• Minimum seven years of experience as a legal administrative or executive assistant in a global or national law firm.
• Experience supporting Litigation Partners or Shareholders.
• Bachelor’s degree or equivalent experience preferred.
• Ability to maintain high levels of confidentiality and work with minimal supervision.

Required skills

• Proficiency with Windows‑based software.
• Advanced knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Experience with document‑management systems and other office technologies.

What we offer

• 35‑hour work week with four days in the office.
• Four weeks of vacation.
• Paid overtime, full benefits, and bonus opportunities.