Legal Executive Assistant

About the role

Ropes & Gray is seeking a Legal Executive Assistant to support its lawyers across multiple practice areas. The role offers high responsibility, working closely with senior attorneys to manage information flow and ensure seamless daily operations.

Key responsibilities

• Manage inboxes and document flow, screening and prioritising requests from internal and external clients.
• Compose, edit and proofread correspondence, presentations and other legal documents.
• Store emails and related documents in the appropriate iManage Workspaces following firm retention policies.
• Organise and maintain both paper and electronic files in compliance with records‑retention standards.
• Provide calendar and meeting management, leveraging advanced Microsoft Outlook skills to schedule, coordinate and resolve conflicts.
• Support the Firm’s Trusted Advisor and Proactive Assistance programs while maintaining strict confidentiality.

Required profile

• Self‑starter with high energy who can work independently and solve complex problems.
• Professional demeanor with strong verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Positive attitude, openness to feedback and continuous drive for improvement.

Required skills

• Advanced proficiency with Microsoft Outlook.
• Experience using iManage Workspaces for document management.
• Excellent proofreading and document production capabilities.