Legal Executive Assistant

About the role

We are seeking an experienced Legal Executive Assistant to provide high‑level administrative support to legal leadership in Irvine, California. This onsite position starts as a contract with the potential to become permanent, offering the chance to work in a fast‑moving environment while handling confidential executive operations.

Key responsibilities

• Coordinate complex calendars, schedule meetings, and prepare legal leadership for daily priorities.
• Arrange business travel, compile itineraries, and process expense reports and reimbursements accurately.
• Create and format presentations, reports, correspondence, and meeting materials for executives and departments.
• Maintain legal project records, track action items, and support documentation workflows.
• Serve as a reliable point of contact for internal teams and external partners, handling communications with discretion.
• Perform administrative tasks such as data entry, call handling, and general office coordination.
• Contribute to special projects and provide broader administrative support across teams as needs evolve.

Required profile

• 5+ years of experience in an executive assistant or senior administrative support role; legal‑setting experience preferred.
• Demonstrated ability to manage multiple priorities, executive calendars, and shifting deadlines in a fast‑paced environment.
• Strong written and verbal communication skills with excellent organization and problem‑solving ability.
• Professional handling of sensitive and confidential information.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Concur expense management platform

What we offer

• Access to top legal and administrative roles through a leading talent solutions firm.
• Competitive compensation and benefits.
• Free online training and career development resources.