Legal Executive Assistant

About the role

The San Francisco and Redwood City offices of a growing global law firm are seeking a Legal Executive Assistant to support 2‑3 partners. This role acts as the primary liaison between attorneys, internal teams, and external clients, ensuring smooth communication and high‑level professionalism.

Key responsibilities

• Manage and maintain busy calendars, emails, and coordinate meetings.
• Prepare and organize complex domestic and international travel arrangements.
• Maintain client files, update contact lists, and draft letters and correspondence.
• Read, research, and route correspondence to conserve attorneys’ time.
• Monitor, screen, respond to, and distribute incoming communications.
• Process reimbursement expenses, heavy expenditure reporting, and credit‑card reconciliation.
• Manage client billing, expenses, and time entry.
• Provide marketing and business‑development support.
• Coordinate client engagement, conflict checks, and opening of new matters.
• Assist with business‑development initiatives and special projects as needed.

Required profile

• 5+ years of experience as an administrative or executive assistant in a global AM 100 law firm.
• Experience supporting corporate or litigation partners/shareholders.
• Bachelor’s degree or equivalent experience preferred.
• Ability to maintain high levels of confidentiality, exercise good judgment, and handle multiple assignments with minimal supervision.
• Results‑driven and professional demeanor in a fast‑paced, executive‑level environment.

Required skills

• Proficiency with Windows‑based software.
• Microsoft Office Suite: Word, PowerPoint, Excel, Outlook.
• Document‑management and office technologies: iManage, Chrome River, Intapp, Elite.