Legal Executive Assistant – Hybrid (US)

About the role

A leading global law firm is looking for an experienced Legal Executive Assistant to support attorneys across multiple major U.S. markets. The role is hybrid, allowing you to work both on‑site and remotely while ensuring attorneys can focus on client relationships and practice development.

Key responsibilities

• Manage attorney workflows, projects, and deadlines to ensure timely, accurate completion.
• Act as liaison between attorneys, clients, and internal teams, handling communications with professionalism and discretion.
• Coordinate assignments to support staff, overseeing quality control and project outcomes.
• Draft, proofread, and finalize legal documents, correspondence, and presentations.
• Support research efforts and assist with case preparation and executive briefings.
• Oversee meeting logistics, including scheduling, agenda preparation, and materials coordination.
• Manage complex calendars, resolve scheduling conflicts, and arrange travel.
• Handle billing processes, including pre‑bills, approvals, and client invoicing follow‑up.
• Maintain records and support information governance to ensure compliance with internal policies.
• Collaborate across teams and mentor support staff as needed.

Required profile

• Strong written and verbal communication skills with the ability to convey complex information clearly.
• High level of professionalism, discretion, and confidentiality handling sensitive legal matters.
• In‑depth understanding of legal processes, procedures, and documentation.
• Exceptional organizational skills and strong attention to detail.
• Proven ability to manage multiple priorities in a fast‑paced, deadline‑driven environment.
• Solution‑oriented mindset with strong problem‑solving abilities.
• Ability to collaborate effectively with attorneys, clients, and cross‑functional teams.
• Comfortable working under pressure while maintaining accuracy and efficiency.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with legal research tools and case management systems.
• Familiarity with billing and accounting software in a legal environment.
• Comfort using third‑party and emerging technologies, including AI‑powered document production and research tools.
• Experience with virtual collaboration tools such as Zoom and Microsoft Teams.
• Ability to quickly learn and adapt to new systems and technology updates.