Legal Executive Assistant – Century City

About the role

The firm is seeking a Legal Executive Assistant to support senior attorneys in its Century City office. Working under the Los Angeles Office Director of Administration, the assistant will manage day‑to‑day administrative tasks, communications and logistical coordination for high‑profile legal matters.

Key responsibilities

• Act as the primary liaison for senior attorneys, handling stakeholder communications under tight deadlines.
• Prepare expense reimbursements, process client and vendor invoices, and assist with billing review.
• Coordinate meetings, conference calls, Zoom sessions and in‑person appointments, and maintain calendars and contact lists.
• Manage travel arrangements through the firm’s travel agency, including air, hotel, rail and ground transportation.
• Handle telephone inquiries, maintain electronic filing in Outlook, and perform document conversions (PDF to Word).
• Enter attorney time in the WebTime system and assist with client engagement letters, conflict checks and file management.
• Support the billing cycle, proofread correspondence, presentations and reports, and provide backup coverage for other administrators.

Required profile

• Non‑exempt position with regular hours 8:45 am – 5:15 pm, Monday‑Friday, with occasional additional hours.
• Professional, solutions‑oriented demeanor capable of thriving in high‑pressure environments.
• Strong organizational skills and attention to detail.

Required skills

• Proficiency with Microsoft Outlook and the broader Microsoft Office suite.
• Experience using Zoom for virtual meetings.
• Ability to convert PDFs to Word documents.
• Familiarity with the WebTime time‑entry system.