Legal Administrative Assistant – Defense Litigation (3+ yrs)

About the role

The law firm of Marshall Dennehey is seeking a full‑time Legal Administrative Assistant to support its defense litigation team in Cleveland. The ideal candidate has at least three years of litigation support experience and can handle a variety of clerical and administrative tasks.

Key responsibilities

• Open attorney mail, log and enter time sheets daily, and manage the attorney’s diary.
• Answer calls, provide non‑legal information when appropriate, and take messages for attorneys.
• Transcribe dictation using the BigHand system and draft correspondence for attorney approval.
• Maintain and organize both electronic and physical case files, and coordinate filing assistance as needed.
• Schedule depositions, meetings, travel arrangements, and hotel reservations.
• Deliver or collect documents for attorneys in emergencies.

Required profile

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• 3+ years of experience in litigation support or as a legal assistant/paralegal, preferably in civil defense.
• Strong attention to detail, ability to work independently and as part of a team, and discretion with confidential information.

Required skills

• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with e‑filing systems (PACER, CM/ECF, Ohio eFiling Portal).
• Familiarity with legal practice management software such as iManage, FileSite, Clio, or ProLaw.
• Ability to draft, format, and proofread legal documents (motions, pleadings, discovery).
• Use of dictation software (BigHand) for transcription.

What we offer

• Competitive salary range of $50,000 – $70,000 per year, negotiable based on experience.
• Comprehensive benefits package and opportunities for professional growth.