Law Firm Administrator

About the role

This full‑time, on‑site position supports a fast‑growing law firm in Jupiter, FL. The Law Firm Administrator works directly with firm leadership and attorneys to ensure smooth daily operations, financial oversight, and a high‑performing office environment.

Key responsibilities

• Oversee day‑to‑day office functions, including reception, mail, shipping, facilities, and vendor management.
• Partner with leadership on strategic initiatives, workflow improvements, and operational efficiencies.
• Lead, supervise, and develop administrative and support staff; manage recruiting, onboarding, training, and performance.
• Handle employee relations, timekeeping, PTO tracking, evaluations, and staff development.
• Assist with budgeting, expense monitoring, financial reporting, and vendor contract administration.
• Maintain compliance with safety procedures, business continuity plans, and firm policies.
• Support attorney onboarding, client service needs, business development, and community events.

Required profile

• 5‑7 years of law‑firm or comparable professional‑services management experience.
• Proven leadership in office operations, human resources, facilities, and finance.
• Strong interpersonal, communication, and organizational abilities.
• Ability to exercise sound judgment, maintain confidentiality, and build positive relationships.
• Demonstrated capacity to manage multiple priorities in a fast‑paced environment.
• Excellent supervisory and project‑management skills with meticulous attention to detail.
• Working knowledge of employment practices, operational best practices, and general accounting principles.

Required skills