Human Resources Assistant (UN Department of Operational Support)

About the role

The Human Resources Assistant will support the Specialized Staff Administration Desk within the Common Administrative Platform at United Nations Headquarters. Reporting to the Chief of Unit, the role contributes to the delivery of HR services for New York‑based UN entities, ensuring smooth onboarding, classification, and benefits administration.

Key responsibilities

• Assist with staff onboarding through the Talent Management System (e.g., Inspira), including visa guidance and travel arrangements.
• Coordinate reference checks, academic verifications, salary calculations, and preparation of appointment offers and Statements of Emoluments.
• Process personnel actions and classification updates in Umoja, maintaining compliance with UN rules and procedures.
• Handle benefits and entitlement actions in Umoja, such as claims, status changes, dependency allowances, and annual declarations.
• Respond to queries from staff and candidates on HR policies, regulations, and administrative instructions.
• Compile recruitment data, monitor timelines, and support service delivery standards.

Required profile

• Strong understanding of UN recruitment, classification, and benefits processes.
• Excellent organizational skills with the ability to manage multiple onboarding tasks simultaneously.
• Attention to detail and commitment to accuracy in data entry and documentation.
• Effective communication skills for advising staff, candidates, and internal partners.

Required skills

• Inspira (Talent Management System)
• Umoja (UN HR and payroll system)