Human Resources Assistant

About the role

The Human Resources Assistant provides essential recruitment, administrative and staff‑support services for the Client Support and Special Situations Section (CSSSS) within the Division for Special Activities (DSA) at the United Nations Headquarters in New York.

Key responsibilities

• Participate in selection processes for secretarial, clerical and related positions, including screening applications, preparing candidate profiles, conducting preliminary interviews and short‑listing.
• Assist in filling posts across all categories by managing reference checks, academic verifications, pre‑recruitment formalities, salary calculations and preparation of appointment offers.
• Organise and coordinate competitive recruitment examinations.
• Maintain vacancy announcement files and track their status.
• Review and process personnel actions through the UMOJA system.
• Provide visa advice to staff.
• Review and process entitlement and claim requests, and prepare written responses to HR queries.
• Support staff development by assisting in the organisation and logistics of training courses and workshops.
• Assist with classification requests and answer general classification queries.

Required profile

• Reports to the Human Resources Officer.
• Works within the Client Support and Special Situations Section of the Department of Operational Support.

Required skills

• UMOJA (UN personnel management system).