Administrative Assistant

About the role

The Office of Information and Communications Technology (OICT) seeks an Administrative Assistant to support the Human Resources Unit within the Enterprise Programme Management Section. The role involves a mix of HR administration, budget support, and general office coordination.

Key responsibilities

• Manage HR processes such as recruitment, placement, promotion, performance appraisal, and staff records, ensuring compliance with UN regulations.
• Prepare and follow up on official travel arrangements, draft correspondence, and maintain unit records and documentation.
• Support budget preparation by providing input on post resources and validating rate card information.
• Generate and review ERP (Umoja) reports, maintain staffing tables, and track vacancies.
• Coordinate with finance, service units, and internal teams for administrative tasks, including vendor payments and office space planning.

Required profile

• High school diploma or equivalent; a university degree reduces required experience to three years.
• Minimum five years of experience in administrative services, finance, accounting, audit, or HR (three years with a degree).
• Experience using ERP systems such as Umoja or SAP for staff administration.
• Ability to provide advice on administrative procedures and liaise with central services.

Required skills

• Enterprise Resource Planning (ERP) systems – Umoja, SAP.
• HR data analysis and reporting.
• Budget and finance coordination.