HR & Operations Coordinator (Part‑time, Remote)

About the role

This part‑time, remote position supports the organization’s day‑to‑day operations while coordinating core human‑resources functions. The role blends administrative, operational, and HR duties, requiring a highly organized professional who can manage multiple priorities with discretion.

Key responsibilities

• Draft, review, and prepare professional written materials such as emails, reports, invoices, and internal documentation.
• Schedule meetings, prepare agendas, capture notes, and track action items.
• Maintain internal records, shared drives, and document‑management systems for accessibility and compliance.
• Tri­age incoming communications, route inquiries, and summarize key information for stakeholders.
• Oversee vendor relationships, track renewals, manage contracts, and coordinate payments.
• Coordinate travel arrangements and maintain accurate expense records.
• Support special projects and cross‑functional operational initiatives.
• Assist recruitment, hiring, and onboarding logistics for employees and contractors.
• Maintain personnel files and HR documentation in line with organizational standards.
• Help administer employee benefits and related processes.
• Draft and manage contractor and vendor agreements under leadership direction.
• Update internal policies, procedures, and documentation.
• Assist with the annual performance‑review process.

Required profile

• Proven experience in administrative, operations, or project‑coordination roles.
• Strong written and verbal communication skills with a professional demeanor.
• Excellent organizational, time‑management, and multitasking abilities.
• Ability to handle highly sensitive and confidential information with discretion.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.
• Familiarity with HR/payroll platforms such as Rippling or similar systems.

What we offer

• Part‑time temporary contract (approximately 3 days per week).
• Hourly rate of $40‑$45.
• Fully remote work arrangement.