HR Operations Coordinator

About the role

Gaggle is seeking a detail‑oriented HR Operations Coordinator to manage day‑to‑day HR functions such as leave administration, onboarding/offboarding, compliance documentation, and contractor support. This hands‑on role is ideal for someone who thrives on structure and accuracy.

Key responsibilities

• Administer the company’s leave program, track usage, handle state‑specific paid leave, and maintain ADA documentation.
• Coordinate onboarding and offboarding for employees and contractors, manage I‑9 verification, background checks, and state registrations.
• Support state and federal filings (ACA, EEO‑1, Form 5500) and maintain multi‑state contractor classification.
• Serve as point of contact for garnishment orders, court documents, and unemployment claims.
• Maintain HR records in systems like Paychex, troubleshoot vendor issues, and generate custom HR reports.
• Provide first‑line employee relations support, documenting and escalating concerns as needed.

Required profile

• 5+ years of professional experience, including at least 2 years in HR with multi‑state exposure.
• Bachelor’s degree or equivalent practical experience.
• Strong organizational, documentation, and detail‑oriented skills.
• Ability to work independently without close supervision.

Required skills

• Proficiency with Paychex or a similarly complex HRIS platform.
• Hands‑on experience with I‑9 verification, unemployment claims, and wage garnishment processes.
• Working knowledge of federal and multi‑state employment fundamentals.

What we offer

• Remote‑first work environment across all 50 US states.
• Comprehensive health, dental, vision, and fertility coverage.
• 401(k) with immediate vesting and 4% company match.
• Flexible PTO and generous paid leave plans up to 90 days.
• Additional perks such as pet‑insurance discounts, team recognition programs, and fantasy football leagues.