HOA & Litigation Paralegal – Northfield

About the role

We are seeking a detail‑oriented HOA and Litigation Paralegal to support our Northfield legal team. The role involves handling a wide range of clerical and substantive tasks for homeowners association matters and litigation cases, ensuring smooth communication with clients, government offices, and attorneys.

Key responsibilities

• Contact clients and government offices via phone, fax, or email and manage correspondence.
• Research county requirements, file e‑records, and obtain statutory agent updates.
• Schedule appointments, manage attorneys’ calendars, and coordinate court appearances.
• Perform client intakes, draft and notarize documents, and answer fee‑related questions.
• Conduct audits, foreclosure, bankruptcy searches, and prepare related letters and certificates.
• Order and review public records, police reports, and recorded documents.
• Prepare legal documents such as small‑claims complaints, service instructions, motions, and fee agreements.
• Maintain case notes in Clio and ensure accurate filing of all documents.

Required profile

• High school diploma or equivalent; paralegal certification preferred.
• Experience in HOA or litigation support, preferably in a law firm setting.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Ability to travel occasionally to government offices.

Required skills

• Proficiency with Clio case‑management software.
• Competence in operating standard office equipment (multi‑line phone, fax, copier, printer).