General Affairs Administrative Assistant

About the role

The General Affairs Administrative Assistant supports the daily operations of the General Affairs department, handling confidential matters with professionalism and discretion. This role ensures smooth office functions, from mail handling to visitor coordination, while providing excellent customer service to internal and external stakeholders.

Key responsibilities

• Manage incoming and outgoing U.S. mail and maintain postage equipment and supplies.
• Coordinate courier services (FedEx, UPS, international couriers) and keep tracking logs.
• Monitor lobby access, assist visitors, and prepare PPE for plant visitors.
• Create purchase orders, process invoices, and maintain vendor records.
• Submit bi‑monthly departmental expense and business travel reports via Concur.
• Maintain breakroom inventory, coffee equipment, and overall office cleanliness.
• Manage office supplies, janitorial items, and PPE inventory.
• Answer and direct incoming calls, providing company and staff information.
• Assist with departmental projects and other administrative tasks as directed.

Required profile

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Customer‑service mindset with a professional, composed demeanor.
• Ability to work independently and collaboratively.
• High attention to detail and follow‑through.
• Discretion in handling confidential information.
• Bachelor’s degree preferred.
• 1‑3 years of administrative experience.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using Concur for expense and travel reporting.