Executive Personal Assistant

About the role

We are seeking a polished Executive Personal Assistant to provide seamless support to the Chief of Staff and Chief Executive Officer of a confidential high‑net‑worth family office. The role blends high‑level executive assistance with personal and household management, requiring discretion, urgency, and meticulous attention to detail.

Key responsibilities

• Provide executive and personal support to the CEO and Chief of Staff, handling communications, emails, calls, and deliveries.
• Manage complex business and personal calendars, resolve scheduling conflicts, and coordinate appointments, meetings, and events.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Serve as primary liaison for vendors, contractors, and household service providers; oversee property maintenance, repairs, and project completion.
• Maintain organized digital and physical filing systems for offices, residences, aircraft, and storage spaces.
• Track invoices, contracts, and deliverables; support household operations and staff coordination.
• Provide regular updates to the Chief of Staff and remain available for urgent after‑hours matters.

Required profile

• Highly organized professional who thrives in a fast‑paced environment.
• Demonstrated ability to handle confidential and sensitive information with utmost discretion.
• Strong sense of ownership, flexibility, and a “no task too big or too small” mindset.
• Excellent attention to detail and ability to prioritize competing demands.

Required skills