Executive Personal Assistant – Brooklyn

About the role

Velvet Caviar, a leading lifestyle and tech accessories brand, is looking for a dynamic Executive Personal Assistant to support its CEO and Founder. This hybrid role blends high‑level executive support, personal assistance, and creative collaboration, ensuring both the business and the CEO’s personal brand run smoothly.

Key responsibilities

• Manage the CEO’s work and personal calendar, schedule meetings, appointments, and events with precision.
• Oversee inbox management, draft responses, flag priority items, and handle communications aligned with the CEO’s vision.
• Attend meetings, take notes, and track follow‑up action items.
• Maintain the CEO’s daily to‑do list, priorities, and long‑term goals.
• Coordinate domestic and international travel, including arrangements for the CEO’s small dog.
• Process vendor and personal payments on behalf of the CEO.
• Support the CEO’s TikTok and Instagram presence: film, edit, brainstorm, and align content with trends and brand identity.
• Provide creative input for event outfits, content shoots, and personal brand moments.
• Source, pick up, and return items for content, events, and daily needs; manage closet organization and resale listings.
• Run personal errands, book travel, make reservations, and handle lifestyle tasks with discretion.
• Maintain the CEO’s office space and household logistics; assist with small dogs as needed.
• Drive for errands or events when required.
• Handle expense reports, reimbursements, and bill payments.
• Manage and coordinate hired staff at home.
• Organize personalized gifting, coordinate company events, and support special projects.
• Anticipate the CEO’s needs and proactively propose solutions.

Required profile

• Highly organized and detail‑oriented, able to juggle competing priorities with composure.
• Proactive problem‑solver who takes initiative and delivers solutions.
• Strong written and verbal communicator, professional and personable.
• Fashion‑forward, social‑media fluent with a keen eye for aesthetics.
• Comfortable working in a fast‑paced, dynamic environment.

Required skills

• Google Suite
• Calendar and email management systems
• Instagram
• TikTok