Executive & Office Assistant for PR Agency

About the role

We are looking for a proactive Executive & Office Assistant to support two New York partners at a fast‑growing public‑relations agency. You will handle high‑level administrative tasks, help manage office operations, and provide People Operations support, contributing to a vibrant company culture.

Key responsibilities

• Manage partners' calendars, schedule meetings, and coordinate travel arrangements.
• Prepare documents, presentations, and client materials.
• Screen calls and emails, responding on behalf of partners when appropriate.
• Maintain expense reports and invoices using Excel and SAP Concur.
• Oversee office supplies, vendor relationships, and maintain a clean workspace.
• Assist with recruitment logistics, interview scheduling, and applicant tracking.
• Support employee onboarding and help organize engagement initiatives.

Required profile

• 1‑2 years of experience in an administrative, executive assistant, or office management role, preferably in a creative or fast‑paced environment.
• Strong organizational abilities and capacity to juggle multiple tasks.
• Excellent written and verbal communication skills.
• Professional demeanor with a high level of confidentiality.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Google Workspace
• SAP Concur

What we offer

• Medical, dental, and vision benefits
• 401(k) with supplemental options
• Work‑from‑home stipend
• Summer Fridays and generous PTO with a two‑week December break