Executive Fashion Assistant

About the role

We are seeking a highly organized, proactive, and detail‑oriented Executive Fashion Assistant to support daily office operations, provide direct administrative assistance to the CEO, and help manage fashion‑related workflows such as photoshoot preparation, sample handling, gifting, and client communications.

Key responsibilities

• Manage the CEO’s calendar, meetings, email correspondence and daily priorities.
• Maintain an organized office environment, oversee supplies, mail, sample deliveries and vendor communications.
• Handle inbound and outbound packages, including photoshoot samples, gifting and product shipments.
• Support client communication, track inquiries, and assist in converting prospects into clients.
• Build product recommendation carts, pull and organize selections, and maintain weekly styling reports.
• Assist with photoshoot preparation: create mood boards, pull product selects, organize samples, draft shot lists and provide on‑set support.
• Draft sample request emails, track inbound/outbound samples, maintain a sample log and coordinate returns with vendors.
• Manage day‑to‑day gifting requests and ensure timely, beautifully packaged shipments.
• Oversee and maintain the company’s Pinterest presence.

Required profile

• Strong organizational and multitasking abilities.
• Proactive attitude with excellent attention to detail.
• Effective written and verbal communication skills.
• Ability to work independently and support cross‑functional teams.

Required skills

• Pinterest