Executive Assistant – University Leadership Support

About the role

The University of Miami is seeking a full‑time Executive Assistant to provide high‑level support to senior leadership (Assistant VP and above). The role ensures smooth office operations, manages complex schedules, and acts as a trusted representative for the executive.

Key responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations for executive review.
• Handle confidential information and act as the executive’s liaison with internal and external stakeholders.
• Analyze data, compile budget and performance reports, and recommend operational improvements.
• Oversee office logistics, including equipment, space, and workflow optimization.
• Represent the executive at meetings when required and convey viewpoints accurately.

Required profile

• Demonstrated discretion and independent judgment in handling sensitive matters.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication abilities.
• Experience supporting senior leaders in a fast‑paced environment.
• Ability to solve operational problems and make recommendations.

Required skills

What we offer

• Competitive benefits package.
• Professional development opportunities within a leading university.
• A collaborative and supportive work environment.