Executive Assistant to VP, COO Organization

About the role

DocuSign is seeking a strategic and proactive Executive Assistant to support two Vice Presidents within the COO organization. This individual contributor role will manage a wide range of internal and external responsibilities, ensuring smooth day‑to‑day operations for the broader team.

Key responsibilities

• Manage calendars, expenses, travel arrangements, and meeting logistics for the Vice Presidents.
• Prepare presentations, meeting materials, and other collateral.
• Coordinate medium‑to‑large onsite, offsite, and virtual events, driving agenda, content, speakers, and follow‑up items.
• Act as backup for other Executive and Administrative Assistants in the COO organization.
• Support San Francisco‑based COO team logistics in partnership with the Executive Assistant to the COO.
• Arrange logistics for customer meetings, conferences, and internal/external events.
• Attend staff and business meetings to stay informed on priorities.
• Process vendor and purchasing requests through approval and payment stages.
• Build and maintain cross‑functional relationships to execute tasks efficiently.
• Perform additional administrative duties as delegated.

Required profile

• Highly organized, dependable, and flexible with a strong sense of confidentiality.
• Excellent strategic and critical thinking abilities.
• Proven multitasking skills and high emotional intelligence.
• Ability to work independently and proactively plan for future needs.

Required skills