Executive Assistant to Vice President – Miami

About the role

Johnson & Johnson is seeking an experienced Executive Assistant to support the Janssen International Vice President in Miami. The role provides high‑level administrative support, ensuring smooth daily operations and effective coordination across the organization.

Key responsibilities

• Supervise and coordinate overall administrative activities for the Vice President.
• Manage and maintain the executive’s schedule, including meetings and appointments.
• Arrange travel logistics: issue tickets, book hotels, organize ground transportation, and handle conference registrations.
• Prepare expense reports with appropriate documentation.
• Support procurement processes by creating vendors, generating purchase orders, processing invoices, and managing payments.
• Collect and prepare information and reports for management use.
• Organize logistics for internal and external meetings and events, including invitations, venues, catering, accommodations, transportation, and audiovisual equipment.
• Collaborate with other administrative teams, leaders, and cross‑functional stakeholders to meet business needs.
• Assist a small group of administrative assistants with policy deployment, schedule management, and business continuity.
• Train new assistant members.

Required profile

• High school diploma required; associate or bachelor's degree preferred.
• Minimum of 6 years of related executive‑assistant experience.
• Advanced proficiency in reading, writing, and speaking English and Spanish or Portuguese.
• Excellent verbal and written communication skills.

Required skills

What we offer

• Opportunity to work within a global healthcare leader.
• Collaborative and inclusive work environment.
• Professional development and growth opportunities.