Executive Assistant to Vice President

About the role

We are seeking a highly skilled Executive Assistant to support a Vice President at WD, a company building the infrastructure for the AI‑driven data economy. The EA will act as a trusted partner, managing the VP’s global calendar, travel, communications and confidential information while ensuring smooth operation of the office.

Key responsibilities

• Manage a complex, multi‑time‑zone calendar and align the VP’s time with strategic priorities.
• Coordinate meeting logistics, agendas, materials and follow‑ups, both domestic and international.
• Arrange travel itineraries, visas and briefings for business trips.
• Serve as primary point of contact for the VP’s office, handling inquiries and routing routine matters.
• Prepare briefing documents, talking points and business trip packets in partnership with Communications.
• Process expense reports, purchase orders and administrative workflows using M365, Co‑Pilot, OneDrive and internal tools.
• Maintain organized documentation, collaboration sites and executive workflows, collaborating with WD’s global EA community.

Required profile

• 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting VP‑level or higher executives.
• Proactive, detail‑oriented with excellent judgment and professionalism.
• Ability to handle sensitive information with the highest confidentiality.
• Flexibility to work across global time zones and operate independently in a fast‑paced environment.

Required skills

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, OneNote).
• Experience with Concur expense management.
• Experience with Workday HR system.
• Familiarity with M365 and Co‑Pilot tools.