Executive Assistant to Vice President, Aflac Cancer & Blood Disorder Center

About the role

This position provides executive‑level administrative support to the Vice President and Senior Vice President of the Aflac Cancer & Blood Disorder Center. You will be the primary point of contact for calendar management, meeting coordination, and day‑to‑day operational tasks, ensuring the leader’s time is optimized and the division runs smoothly.

Key responsibilities

• Maintain and manage the leader’s calendar, schedule appointments, and coordinate multi‑stakeholder meetings.
• Reserve meeting rooms, arrange catering, set up audiovisual equipment, and prepare agendas and minutes.
• Prepare and reconcile payroll reports, expense reports, and invoices.
• Screen incoming calls, liaise with external vendors and internal staff, and handle mail distribution.
• Support budget preparation and financial transaction reconciliation.
• Provide backup for other Executive Assistants and serve on special projects or committees as needed.

Required profile

• Minimum 4 years of administrative experience supporting vice‑president‑level leaders.
• High school diploma or equivalent; Bachelor’s degree in Business, Healthcare, or related field preferred.
• Demonstrated verbal and written communication, organizational, and customer‑service skills.
• Experience scheduling large‑scale VP‑level meetings and managing meeting logistics.

Required skills

• Advanced proficiency with the full suite of Microsoft Office applications.
• Strong Windows‑based computer skills.