Executive Assistant to the Vice President and Chief of Staff

About the role

The President is the Chief Executive Officer of the University and oversees operations, strategy, budgets, personnel and fundraising. This full-time, on-site, probationary position provides executive-level support to the Vice President and Chief of Staff (VP/COS) within the Office of the President, helping promote institutional objectives and support the goals set by the President and Cabinet. The work schedule is Monday to Friday, 8:00 am to 5:00 pm, with a pay range of $4,687 to $8,333 per month.

Key responsibilities

• Manage the VP/COS' calendar, plan high-level meetings and prepare briefing packets, agendas and background analysis for executive engagements.
• Draft and coordinate confidential executive correspondence, memoranda and presentations, and research policies to prepare executive briefings and reports.
• Support committees, task forces and the NAGPRA Campus Committee, and coordinate cross-divisional projects and event logistics.
• Coordinate confidential executive management searches, including candidate campus visits, and act as liaison between search chairs, search firms and Human Resources.
• Support periodic MPP reviews of the President's direct reports, keeping review calendars, checklists and confidential materials organized.
• Oversee travel arrangements, itineraries and expense reconciliation, and maintain executive tracking systems.

Required profile

• Bachelor's degree or equivalent relevant experience.
• Valid driver's license and in-state license.
• Five years of progressively responsible administrative support experience, including applying administrative or human resources policies and procedures.
• Preferred: experience supporting a cabinet-level executive, higher education, government or public service, and experience with Concur or similar travel and expense systems.

Required skills

• Exceptional organizational and time-management skills, with strong written, verbal and interpersonal abilities.
• Independent judgment, discretion and diplomacy in sensitive situations.
• Ability to coordinate multiple projects and follow up accurately without direct authority.

What we offer

• Paid time off: up to 24 vacation days, 14 paid holidays and 12 sick days per year.
• Medical, dental and vision coverage, and CalPERS retirement participation.
• Tuition fee waivers for eligible employees.
• Employee assistance program.