Office Associate - Records Office

About the role

The Illinois Department of Corrections (IDOC) is hiring an Office Associate for its Records Office at the Big Muddy River Correctional Center in Ina, Illinois. The position handles sentence calculations, writs habeas corpus, escorted day release activities and the preparation of material packets for distribution, and maintains custody records and docketing. It is a full-time, salaried union position with an anticipated starting salary of $4,307 per month.

Key responsibilities

• Perform complex sentence calculations, including revocation and restoration of statutory sentence credits.
• Prepare documents related to individual in custody due process and disciplinary hearing results, and input data into O360 and/or Champs.
• Prepare and distribute daily individual in custody movement, disciplinary actions and results of legal actions.
• Keyboard documents, reports, forms and memos, including legal and medical terminology, in O360.
• Serve on the Facility Review Team per Administrative Directive 01.11.103.
• Maintain individual in custody count sheets and the docketing system.
• Perform other duties as required or assigned within the scope of the above duties.

Required profile

• High school level knowledge, skill and mental development, plus two years of office experience.
• Ability to keyboard accurately at 45 words per minute.
• Detail-oriented and able to multi-task.
• Must pass the IDOC/IDJJ background check and a drug screen.
• Must be authorized to work in the United States on a full-time basis; the state does not sponsor employment visas.

Required skills

• Keyboarding at 45 wpm
• O360 and Champs

What we offer

• Health, life, vision and dental insurance, pension plan and deferred compensation.
• 12 weeks of paid maternity/paternity leave, 13-14 state holidays, 12 sick days and 10-25 vacation days.
• Employee assistance and mental health resources, and training and career advancement opportunities.

Applications must be submitted electronically through the State of Illinois online application portal; paper applications are not accepted. The position is fully in the office, Monday to Friday, 8:00 am to 4:00 pm.