Executive Assistant to the Office of the President

About the role

The Executive Assistant to the Office of the President provides advanced administrative, operational, and workflow support to ensure the President’s Office runs smoothly on a daily basis. Reporting to the Chief Communications Officer and Chief of Staff, this role coordinates front‑office activities, manages information flow, and delivers responsive service to internal and external constituents.

Key responsibilities

• Manage office workflow, document routing, and records coordination.
• Coordinate meeting and event logistics, including scheduling, travel arrangements, and hospitality.
• Oversee constituent intake, student assistant support, and follow‑through on administrative tasks.
• Provide backup support for presidential scheduling, correspondence, and travel in partnership with the Presidential Aide.
• Track budgets, reconcile expenses, and handle purchasing documentation.

Required profile

• Knowledge of executive office operations, administrative systems, and organizational practices in complex institutions.
• Understanding of university policies on travel, procurement, hospitality, budget, and records management.
• Experience in budget tracking, expense reconciliation, and financial documentation.
• Ability to exercise sound judgment, discretion, initiative, and political sensitivity in a high‑profile environment.
• Familiarity with higher‑education or public‑sector governance structures.

Required skills

What we offer

• Anticipated salary range of $5,274 – $5,597 per month (steps 1‑4), up to $7,684 per month.
• Full‑time, probationary, exempt position with comprehensive benefits: medical, dental, vision, CalPERS retirement, sick/vacation leave, 15 paid holidays, and fee‑waiver education program.
• Hybrid work model: primarily onsite with the possibility of one remote day per week.