Executive Assistant to Senior Leaders (Latin America)

About the role

This position provides high‑level administrative support to three senior executives – the Vice President of Latin America, the Chief Impact Officer, and the Chief Communications Officer – within a global nonprofit. Based in New York, the role operates in a hybrid model, balancing office presence with remote work.

Key responsibilities

• Manage complex Outlook calendars for three C‑suite leaders, coordinating meetings across multiple time zones.
• Arrange domestic and international travel using the American Express travel portal.
• Process and reconcile executive expense reports promptly and accurately.
• Support Salesforce‑related contracting and administrative tasks.
• Prepare meeting materials, logistics, and briefing documents for internal and external engagements.
• Act as liaison between executives, internal teams, external partners, and high‑profile stakeholders.
• Maintain a professional presence in the New York office and provide on‑site support for visitors and last‑minute requests.
• Handle confidential information with discretion and sound judgment.

Required profile

• 5–7+ years of experience supporting multiple C‑suite executives in a fast‑paced environment.
• Proven ability to manage competing priorities while maintaining accuracy and professionalism.
• Strong written and verbal communication skills and a polished, professional demeanor.
• Experience interacting with senior government officials, heads of state offices, board members, or similar high‑level stakeholders is highly desirable.

Required skills

• Advanced proficiency with Microsoft Outlook.
• Advanced proficiency with the Microsoft Office Suite.
• Experience with Salesforce (preferred).