Executive Assistant to Provost & VP of Academic Affairs

About the role

The Executive Assistant supports the Provost and Vice President of Academic Affairs by handling high‑level administrative tasks, ensuring smooth office operations, and providing strategic data analysis to aid decision‑making.

Key responsibilities

• Manage the Provost’s calendar, correspondence, and travel arrangements.
• Prepare and edit official documents, reports, and supporting materials.
• Lead the office staff, coordinate responses, and maintain efficient workflow.
• Collect, evaluate, and interpret data to formulate recommendations for the Provost.
• Handle confidential student and faculty information with utmost discretion.

Required profile

• Extensive knowledge of complex administrative programs, public and business administration, and fiscal management.
• Proven ability to maintain confidentiality and exercise sound judgment on sensitive matters.
• Strong organizational, time‑management, and multitasking skills under competing deadlines.
• Excellent written and verbal communication with mastery of English grammar, spelling, and punctuation.
• Experience with campus governance and higher‑education environments.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Google Workspace (Docs, Sheets, Slides, Gmail).
• Web maintenance software or similar digital collaboration tools.

What we offer

• Competitive salary up to $6,031 per month (range $5,797‑$8,445).
• Comprehensive benefits package including medical, dental, vision, CalPERS retirement, paid holidays, and vacation.
• Opportunity for one remote workday per week under university guidelines.