Executive Assistant to President & COO

About the role

Ohalo is seeking a highly organized Executive Assistant to support the President and Chief Operating Officer. This full‑time position serves as the COO’s right‑hand, handling both professional and personal logistics to keep leadership focused on strategic priorities.

Key responsibilities

• Design, maintain, and prioritize the COO’s calendar, protecting focus time and managing competing requests.
• Coordinate end‑to‑end travel arrangements, including flights, lodging, ground transport, and detailed itineraries for the COO and commercial team.
• Track action items, decisions, and commitments from meetings to ensure follow‑through.
• Prepare meeting materials, organize digital files, and brief the COO for daily activities.
• Serve as the primary point of contact for visitors, partners, and clients meeting with the COO.
• Collaborate with the administrative team to plan offsites, board meetings, and other corporate events.
• Provide backup support for the office manager as needed.
• Manage personal scheduling, private travel, and ad‑hoc personal tasks for the COO.

Required profile

• 4+ years of experience supporting C‑suite or senior operations leaders in a fast‑paced, high‑growth environment.
• Strong business acumen and ability to anticipate needs.
• Exceptional discretion and judgment handling sensitive information.
• Relationship‑driven, solution‑oriented, and comfortable juggling fluid calendars.

Required skills