Executive Assistant to Managing Directors

About the role

American Airlines is seeking an Executive Assistant to provide high‑level administrative, clerical and organizational support to Managing Directors within the International and In‑flight Dining Operations division. You will act as a trusted partner, ensuring smooth daily operations while protecting confidential information.

Key responsibilities

• Manage complex calendars, schedule meetings and coordinate travel (domestic and international) for MDs.
• Plan and execute meetings and events, handling logistics, budgets, agendas, presentations and catering.
• Prepare correspondence, reports, presentations and ad‑hoc assignments.
• Handle expense reports, invoices, supply ordering and time‑and‑attendance tracking.
• Screen and prioritize mail, email and phone calls, responding to customer requests within authority.
• Interact with corporate clients, community business leaders and internal teams.
• Collaborate closely with the VP Executive Assistant and other administrative staff.

Required profile

• High School Diploma or equivalent.
• Minimum 2 years of experience in an administrative or executive support role.
• Strong attention to detail, ability to prioritize conflicting requests and meet tight deadlines.
• Emotional intelligence, positive energy and proven problem‑solving abilities.

Required skills

• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using Workbrain, Coupa, Concur, Microsoft Teams.
• Ability to create distribution lists and use NRTA tools.

What we offer

• Travel perks: access to 365 destinations on over 6,800 daily flights for you, family and friends.
• Comprehensive health benefits (medical, dental, prescription) starting day one.