Executive Assistant to High‑Profile Professional

About the role

This position supports a high‑profile professional and her family, providing advanced business, administrative, and personal assistance. The role is based in Miami Beach and includes occasional domestic travel.

Key responsibilities

• Manage complex calendars for business and personal engagements, coordinating meetings, travel, and family schedules.
• Handle email correspondence, prioritize messages, draft replies, and provide daily summaries.
• Serve as liaison between the principal’s office and external parties, greeting visitors and managing phone calls with diplomacy.
• Maintain contact directories, prepare routine correspondence, and organize departmental meetings with agendas and materials.
• Take meeting notes, draft minutes, and keep filing systems up to date.
• Coordinate internal stakeholder tasks, monitor projects, and anticipate the principal’s needs.
• Execute special projects and provide broad administrative support such as meal arrangements, expense reporting, and document preparation.

Required profile

• 8‑12+ years supporting C‑suite or high‑profile executives.
• Exceptional communication, organization, and multitasking abilities.
• Strong problem‑solving skills, discretion with confidential information, and a proactive “can‑do” attitude.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Salary up to $250,000 per year with discretionary bonus.
• Benefits administered through a family office.
• Opportunities to work closely with senior leadership and a dynamic family environment.