Executive Assistant to Chief Marketing Officer

About the role

The Executive Assistant to the Chief Marketing Officer (CMO) supports the marketing organization’s effectiveness and operational excellence. Working hybrid, the role spends 2–3 days per week in the New York office and provides high‑level administrative support to the CMO and senior marketing leaders.

Key responsibilities

• Manage a complex, dynamic executive calendar, prioritising meetings and commitments.
• Serve as primary liaison between the CMO and internal/external stakeholders, coordinating communication and inbound requests.
• Prepare briefing materials, agendas, and presentations for meetings, events, and key engagements.
• Coordinate domestic and international travel logistics, including itineraries, accommodations, and expense reporting.
• Approve travel and expense items on behalf of the CMO and designated leaders.
• Support day‑to‑day executive needs during in‑office workdays, including meeting logistics and hospitality.
• Plan and coordinate Marketing leadership team meetings, handling agenda preparation, material distribution, and follow‑up tracking.
• Collaborate with Marketing Operations to document and communicate key initiatives and action items across leadership.
• Assist with logistics for C‑Suite, corporate, and executive leadership meetings.

Required profile

• Highly organized, proactive, and solutions‑oriented.
• Ability to anticipate needs, manage competing priorities, and maintain discretion.
• Strong interpersonal skills to act as a trusted partner to senior leaders.
• Comfortable working in a fast‑moving, large marketing team.
• Willingness to work hybrid, with on‑site presence for key meetings and events.

Required skills