Executive Assistant & Office Manager

About the role

Our client, based in the western suburbs of Chicago, is looking for a dynamic Executive Assistant & Office Manager to support the CEO and senior leadership team. This hybrid role blends high‑level executive administrative support with the day‑to‑day management of the office environment.

Key responsibilities

• Provide calendar management, travel coordination, itinerary preparation, expense reporting, and communication for C‑suite executives.
• Organize in‑office experiences, including investor meetings, client visits, vendor interactions, and internal events.
• Maintain office aesthetics, cleanliness, snack and catering services, and wellness initiatives.
• Coordinate off‑site and on‑site team events, special guest visits, and company lunches.
• Handle general administrative duties such as phone coverage, mail distribution, and office support.
• Manage relationships with suppliers, building management, and vendors.
• Support new‑hire orientations, office tours, and ensure compliance with security, health, and emergency protocols.
• Assist with insurance documents, lease amendments, license agreements, vendor contracts, and legal invoice processing.
• Maintain corporate entity records and insurance policy databases.

Required profile

• 5+ years of experience supporting C‑level executives as an executive assistant or office manager.
• Excellent time‑management and ability to prioritize competing demands.
• Strong responsiveness to internal and external stakeholders.
• Proven discretion handling sensitive information.
• Professional verbal and written communication skills.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Competitive base salary plus discretionary year‑end bonus.
• Medical, dental, vision, 401(k) and flexible spending accounts.
• Free on‑site gym and additional employee benefits.