Executive Assistant – Legal Support

About the role

We are a global law firm seeking an experienced Executive Assistant to provide high‑level administrative support to our attorneys. The role starts fully onsite and transitions to a hybrid model after the training period, offering the chance to work closely with senior legal professionals in a fast‑paced environment.

Key responsibilities

• Provide comprehensive administrative support to attorneys, ensuring deadlines are met and tasks are completed efficiently.
• Act as a liaison between attorneys, clients, and internal departments, handling inquiries and relaying messages.
• Draft, proofread, and finalize legal documents and correspondence with a focus on accuracy and professionalism.
• Collaborate with legal support assistants and teams to complete assignments and improve project outcomes.
• Mentor and provide feedback to legal support assistants, fostering professional development.
• Organize and maintain filing systems, ensuring documents are accessible and up‑to‑date.
• Coordinate meeting logistics, prepare agendas, and ensure all materials are ready.
• Manage billing processes, address inquiries, and ensure timely delivery of final bills.

Required profile

• High School Diploma or GED required; Bachelor’s degree in legal studies or a related field preferred.
• Minimum of 5 years’ experience in an administrative role within legal or corporate environments.
• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced setting.
• Excellent written and verbal communication skills with meticulous attention to detail.
• Ability to maintain confidentiality and discretion when handling sensitive legal matters.
• Adaptability to evolving needs and willingness to learn new skills and technologies.

Required skills

• Proficiency with legal software and document production tools.
• Experience using virtual collaboration platforms.