Executive Assistant – Janssen International VP

About the role

Johnson & Johnson is seeking an Executive Assistant to support the Janssen International Vice President in Miami, FL. The role provides high‑level administrative support within a global healthcare innovation environment, ensuring smooth operations and effective coordination of the VP’s activities.

Key responsibilities

• Supervise and coordinate overall administrative activities for the Janssen International Vice President.
• Manage and maintain the executive’s calendar, including scheduling meetings and appointments.
• Arrange travel logistics: issue tickets, book hotels, organize ground transportation, and handle conference registrations.
• Prepare and process expense reports with appropriate documentation.
• Support procurement processes by creating vendors, submitting purchase requests, and processing invoices.
• Collect, prepare, and distribute information and reports for management use.
• Organize logistics for internal and external meetings and events, including invitations, venues, catering, and audiovisual equipment.
• Collaborate with other administrative teams and cross‑functional stakeholders to meet business needs.
• Assist a small group of administrative assistants in policy deployment, schedule management, and business continuity.
• Train new assistant team members.

Required profile

• High School diploma (required); Associate or Bachelor’s degree preferred.

Required skills