Executive Assistant

About the role

Molina Healthcare is seeking an experienced Executive Assistant to provide high-level administrative support to senior healthcare leadership. The role is remote, based in the United States, and is full-time. The successful candidate coordinates executive operations, manages communications, supports strategic initiatives and handles confidential information with discretion.

Key responsibilities

• Manage executive calendars, schedule meetings, prioritize requests and anticipate leadership needs.
• Serve as a liaison between senior executives, board members, internal teams and external stakeholders.
• Coordinate executive communications, follow-ups and outstanding action items.
• Prepare, edit and proofread confidential correspondence, presentations and reports.
• Support strategic planning, leadership projects and business initiatives.
• Coordinate board meetings, including scheduling, agendas, documentation and meeting materials.
• Arrange travel itineraries, meeting logistics, events and vendor services.
• Reconcile corporate credit card statements for senior leadership.
• Conduct research, collect data, prepare reports and support process improvement.
• Maintain confidential records, organizational charts, contact databases and business documents.
• Track project deadlines and follow up on assigned tasks.

Required profile

• At least four years of progressive administrative support experience, or an equivalent combination of education and experience.
• Bachelor's degree in Business Administration, Healthcare Administration, Management or a related field may be relevant.
• Experience managing executive calendars, coordinating leadership meetings and handling confidential correspondence.
• Familiarity with healthcare administration and confidential information management is beneficial.

Required skills

• Advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Familiarity with Microsoft Teams, Zoom or Webex.
• Excellent written and verbal communication, proofreading and problem-solving abilities.
• Strong organization, time management, discretion, professionalism and independence of judgment.

Applications are submitted through Molina Healthcare's official careers website.