Executive Assistant

About the role

The Executive Assistant provides professional administrative support to the Chief Executive Officer, handling a variety of documents and coordinating resources to meet tight deadlines. This full‑time position requires strong judgment, discretion, and the ability to work independently in a fast‑paced environment.

Key responsibilities

• Prepare and word‑process correspondence, policies, grant proposals, meeting agendas, minutes, and press releases.
• Maintain filing systems, databases, and records; schedule and support corporate meetings, including logistics such as materials and catering.
• Assist with grant and proposal projects, screen calls and visitors, and provide backup for on‑site vendor arrangements.
• Handle post‑meeting clean‑up, pick up and drop off correspondence with community agencies, and comply with centre policies.

Required profile

• High school diploma or equivalent; associate degree or office management certificate preferred.
• At least two years of administrative experience, including one year supporting executives or project teams.
• Reliable attendance, punctuality, and ability to work the full scheduled shift.

Required skills

• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of common office equipment such as copier, fax, printer, and scanner.
• Excellent oral and written communication, strong organizational and prioritization abilities.