Executive Assistant

About the role

We are a Midtown Manhattan real‑estate firm seeking a proactive Executive Assistant to support two senior executives. The role combines high‑level administrative duties with personal support, requiring discretion, organization, and flexibility. You will work on‑site Monday‑Thursday and remotely on Fridays.

Key responsibilities

• Proactively manage executive calendars, resolve conflicts, and ensure seamless scheduling.
• Coordinate complex professional and personal schedules, including travel arrangements and personal appointments.
• Organize board‑level activities, prepare meeting materials, record minutes, and follow up on action items.
• Arrange household logistics, local transportation, and personal appointments for executives.
• Collaborate with the family office team to support shared operational needs.
• Prepare executives for daily meetings with all necessary documents and materials.
• Uphold the highest standards of confidentiality and professionalism.
• Provide occasional evening or weekend support as required.

Required profile

• Bachelor's degree and 8‑10+ years of executive assistant experience.
• Proven ability to support C‑suite executives or high‑net‑worth individuals.
• Exceptional organizational skills and attention to detail.
• Strong interpersonal skills, warmth, kindness, and high emotional intelligence.
• Ability to maintain discretion and confidentiality in sensitive matters.
• Resilience and a positive attitude in a fast‑paced, demanding environment.
• Flexibility to adapt to changing schedules and occasional evening or weekend work.

Required skills

What we offer

• Competitive base salary of $125‑140k plus bonus.
• Hybrid work model: on‑site Monday‑Thursday, remote Friday.
• Opportunity to work closely with senior leadership in a dynamic real‑estate firm.