Executive Assistant

About the role

Universal Music Group is seeking an experienced Executive Assistant to support senior leadership in a fast‑paced, global music environment. The role demands meticulous organization, discretion, and the ability to anticipate the executive’s needs while maintaining a professional presence.

Key responsibilities

• Manage the executive’s calendar, schedule meetings, and coordinate travel itineraries.
• Prepare and route correspondence, draft responses, and create executive‑level presentations.
• Organize internal and external meetings, conferences, teleconferences, and corporate events.
• Process expense reports and handle ad‑hoc projects as required.
• Screen and prioritize phone and email inquiries, maintaining strict confidentiality.
• Develop and maintain relationships with internal and external stakeholders.

Required profile

• Minimum 10 + years of experience as an executive assistant supporting senior executives.
• Exceptional attention to detail, strong organizational skills, and ability to meet critical deadlines.
• High level of integrity and discretion when handling confidential information.
• Proactive mindset with the ability to anticipate needs and propose solutions.

Required skills

• Advanced proficiency in Microsoft Office, especially Excel and PowerPoint.
• Strong written and oral communication abilities.
• Experience managing complex travel logistics.

What we offer

• Opportunity to work within a leading global music company.
• Dynamic, collaborative environment with exposure to senior leadership.
• Professional development and growth opportunities.