Executive Assistant

About the role

AS Beauty, a fast‑growing family‑run cosmetics company in New York, is seeking a sharp, trustworthy, and highly organized Executive Assistant to support the General Manager. This right‑hand position blends professional operations with personal support, requiring proactive anticipation of needs and clear communication.

Key responsibilities

• Manage and protect the GM’s calendar, schedule meetings, coordinate logistics, and set up each day for success.
• Serve as a trusted gatekeeper, handling communications and prioritising items that need the GM’s direct attention.
• Follow up after meetings with action items, communications and next steps without being prompted.
• Handle a mix of professional and personal tasks, including travel arrangements, bill management, coordination with personal accountants and financial advisors, family logistics and returns.
• Manage correspondence and outreach proactively on the GM’s behalf.
• Interface with vendors, partners and internal stakeholders with professionalism and discretion.
• Leverage AI tools to work smarter and faster across all responsibilities.

Required profile

• 5–7 years of experience supporting a senior executive in an EA or similar capacity.
• Confident, decisive and proactive – gets things done without being asked twice.
• Warm, personable with strong emotional intelligence; able to read a room and adjust accordingly.
• Discreet by nature – handles sensitive personal and professional information with care.
• Thrives in a fast‑paced, ever‑changing environment.
• Comfortable managing both professional and personal responsibilities.
• Strong written and verbal communication skills.
• Ability to work four days per week in the New York office.

Required skills

• Proficiency with AI tools.
• Experience with calendar management platforms.
• Competence in standard office software.