Executive Assistant

About the role

We are seeking an Executive Assistant to provide comprehensive administrative support to a senior leader operating in a fast‑paced, complex regulatory environment. The role demands proactive coordination, meticulous organization, and the ability to handle confidential information with the highest discretion.

Key responsibilities

• Manage a complex calendar, schedule high‑level meetings with senior officials and external stakeholders, and prioritize requests.
• Draft, edit, and proofread correspondence, memoranda, and presentations for internal and external audiences.
• Coordinate communications with key stakeholders and leadership offices, handling sensitive information securely.
• Plan and execute high‑level meetings, conferences, and briefings, including logistics, material preparation, and follow‑up.
• Support videoconference and hybrid meeting technology, preparing briefing materials, agendas, and background documents.
• Track action items, deadlines, and follow‑up requirements.
• Arrange complex domestic and international travel, create detailed itineraries, and process expense reimbursements in line with policy.
• Process invoices, purchase requests, and assist with budget tracking activities.
• Assist in preparing materials for leadership presentations and decision memos.
• Support division‑wide events and initiatives as needed.

Required profile

• Bachelor's degree preferred or equivalent combination of education and experience.
• 10+ years of progressive senior administrative experience.
• Minimum of 5 years supporting C‑suite or director‑level executives.
• Experience in government, financial services, or regulatory environments.

Required skills