Executive Assistant – Global Public Policy

About the role

The Global Public Policy (GPP) organization at AWS is looking for a highly organized Executive Assistant to support 2‑3 senior leaders. This role will be based in Arlington, VA (HQ2) or Miami, FL and requires five days a week on‑site.

Key responsibilities

• Proactively anticipate and address leaders’ needs, handling escalations independently.
• Strategically manage complex, multi‑time‑zone calendars to maximize productivity.
• Coordinate domestic and international travel, process expense reports, and maintain organizational charts.
• Plan and execute events, off‑sites, summits, and activities in partnership with leadership and the GPP HQ Support team.
• Track key deliverables, metrics, and deadlines, driving completion without prompting.
• Leverage AI tools to improve team efficiency, calendaring, and communications.
• Interact with senior U.S. and international government officials, applying soft‑diplomacy.
• Manage team budgets, process purchase orders, reconcile expenses, and provide regular budget updates.
• Document processes for future reference and collaborate with other executive assistants.

Required profile

• 5+ years of executive assistant experience supporting senior leaders.
• Demonstrated ability to work under pressure and handle confidential information with discretion.
• Exceptional organizational, communication, and problem‑solving skills.
• Strong attention to detail and a proactive, self‑starting attitude.
• Comfortable navigating a fast‑paced, multicultural environment.

Required skills

• Advanced calendar and travel management.
• Budget tracking and expense reconciliation.
• Event planning and coordination.
• Proficiency with AI‑enabled productivity tools.