Executive Assistant – C‑Suite Support (Hybrid)

About the role

We are an international law firm seeking a proactive Executive Assistant to provide high‑level support to our C‑suite leadership and their broader team. This hybrid position blends onsite collaboration with one remote day per week, offering a dynamic environment where you will contribute to both daily operations and strategic projects.

Key responsibilities

• Manage complex executive calendars, anticipate needs, and ensure seamless day‑to‑day operations.
• Coordinate onboarding for new hires, handling workspace setup, supplies, and system access.
• Plan and schedule meetings, events, and team engagements, including logistics and material preparation.
• Handle confidential information with discretion and maintain accurate documentation.
• Prepare expense reports, organize meeting materials, and support administrative documentation.
• Track deliverables, action items, and commitments to align with leadership priorities.
• Assist in planning internal events such as town halls and team gatherings.
• Support additional leadership team members on special projects and initiatives.

Required profile

• Bachelor’s degree preferred or equivalent executive‑level administrative experience.
• 5–8 years of experience supporting senior leadership in corporate or professional services settings.
• Proven ability to manage sensitive and confidential information with professionalism.
• Excellent written and verbal communication, including proofreading and stakeholder correspondence.
• Strong organizational skills with the ability to juggle multiple priorities and deadlines.
• Independent judgment, proactive problem‑solving, and a customer‑service mindset.

Required skills

What we offer

• Hybrid work model: 4 days onsite, 1 day remote.
• Competitive salary range $90,000‑$120,000 base, plus overtime and bonus eligibility.
• Opportunity to work with senior leadership in a global legal environment.