Office Services Administrator

About the role

Trident Trust is seeking an Office Services Administrator to deliver comprehensive administrative, front‑office and corporate governance support for entities administered by the USVI office. The role involves managing reception services, coordinating office operations and assisting the General Manager with company formations, regulatory filings and corporate records management.

Key responsibilities

• Manage the reception area and staff to ensure effective communication internally and externally.
• Provide a hospitable experience for office guests.
• Supervise maintenance of office areas, equipment and facilities, coordinating with IT, phone and building personnel.
• Assist with company formation processes, including drafting incorporation documents, filing applications and coordinating registered‑agent appointments.
• Maintain statutory records, prepare routine corporate documents and process government filings, annual franchise taxes and document retrieval requests.
• Support due‑diligence and KYC documentation reviews.
• Maintain accurate time and labor records in accordance with USVI law.

Required profile

• 1‑3 years experience in corporate services, fiduciary administration or a similar field.
• Strong understanding of USVI corporate structures, EC/LLC statutory requirements and registered‑agent functions.
• Ability to handle sensitive documents confidentially.
• Excellent organizational, multitasking and communication skills.
• Proficiency with the Microsoft Office suite (Outlook, Excel, Word, PowerPoint).
• High school diploma or equivalent; higher education preferred.
• Physical ability to lift up to 25 lb and work in a multi‑level office environment.